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Indirect Rate Negotiation and Audit Representation


If you have a cost-reimbursable award, do you know there is a 100% chance of being audited - allowing the government complete visibility into your accounting system and all costs, whether billed to the government or not? The annual “True-Up Report” (also known as an Incurred Cost Submission) is a requirement, and the government’s audit of that report is used to negotiate your final indirect rates and the final allowable contract and grant costs for that year.  

Furthermore, your final negotiated indirect rate is used as a baseline to negotiate future provisional indirect rates, which are used for billing the government - and will determine whether you remain cash flow positive.

Indirect Rate Negotiation and Audit Representation

This is a lot to digest; but, to make things even more complicated, each funding agency has their own “personalities” and variations in their reporting, auditing and negotiating processes - which must be followed exactly.

This is Jameson's core service: 

  • Preparation of all annual “True-Up Reports” required by your funding agency (as an example, here is the DoD model submission)  
  • Representation of your Company during the audit and financial negotiations

We’re happy to help you with this submission, but truth be told, preparing these after the fact compliance reports based on historic accounting activity is analogous to “rear view mirror” reporting, and doesn’t empower us to HELP you manage your business finances.  For best results, this service should be combined with our ongoing Monthly or Periodic Services.


Prices for the preparation of the annual “true up” report, indirect rate negotiation and audit representation services vary depending on the agency, award type, size and complexity of your company, as well as the relative strength of your financial team.  According to the regulations of your award, our costs are “allowable” and will be built into your indirect rate structure. Please contact us for a quote.  

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